At St Margaret's we have recently introduced G Suite for Education - a set of education productivity tools from Google including Gmail, Calendar, Drive, Classroom, and more. It is used by millions of students and teachers around the world. Pupils will use their G Suite accounts to complete assignments, collaborate with their teachers, and learn 21st century digital citizenship skills.
We use a special version of the G Suite apps to provide a secure learning environment for our pupils and staff. Children use their own individual logins to access a range of Google tools securely. With school Gmail and Google Docs, for example, work and emails cannot be shared with external email accounts, only with others within @stmargaretscofeprimary.co.uk - the school’s domain. N.B. that Gmail is not currently activated for any year groups.
No apps contained in the additional Google services will be turned on without first gaining parental or guardian consent. This includes apps such as YouTube, that require the user to be at least 13 years old to hold an account.
Google requires basic information to set up G Suite accounts, your child’s year group and name. We limit the amount of personal data that is held within the system to the bare minimum.
G Suite in 'the cloud' contains the electronic work that your child completes in school and home. By logging in at home, using the same login details as at school, your child can continue working on projects and assignments started in school.
Pupil accounts have a particular set of security settings to reflect the fact that the system is being used by a child - they have a much higher security setting than our staff for example. We take advice on these settings from companies that advise us, including London Grid for Learning, Google and the Department of Education.
Google accounts are deleted within a few weeks of a child leaving St Margaret's so data is not kept for longer than it is needed.
The information below from Google provides answers to common questions about what they can and can’t do with your child’s personal information, including:
This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from pupils in connection with these accounts.
Using their G Suite for Education accounts, pupils may access and use the following “Core Services” offered by Google (described at https://gsuite.google.com/terms/user_features.html):
Google provides information about the information it collects, as well as how it uses and discloses the information it collects from G Suite for Education accounts in its G Suite for Education Privacy Notice. You can read that notice online at https://gsuite.google.com/terms/education_privacy.html You should review this information in its entirety, but below are answers to some common questions:
When creating a pupil account, we provide Google with certain personal information about our pupils, including, for example, a name, email address, and password. Google may also collect a profile photo added to the G Suite for Education account (if the user has uploaded one).
When a pupil uses Google services, Google also collects information based on the use of those services. This includes:
In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes.
No. For G Suite for Education users in primary and secondary schools, Google does not use any user personal information (or any information associated with a G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using an G Suite for Education account.
We allow pupils to access Google services such as Google Docs and Sites, which include features where users can share information with others within our Internet domain here at St Margaret's CofE Primary School.
Google will not share personal information with companies, organisations and individuals outside of Google unless one of the following circumstances applies:
Google also shares non-personal information -- such as trends about the use of its services -- publicly and with its partners.
If you have questions about our use of Google’s G Suite for Education accounts or the choices available to you, please contact the school office via email firstname.lastname@example.org
The Core G Suite for Education services are provided to us under Google’s Apps for Education agreement.